My setup
Actually, my glossaries are very phrase oriented. I put my ABCreate lists at the bottom of my included glossaries so my phrases stay on top of the advisories. This way I don't need to "downshift" to expanding words until there isn't a matching phrase found. Getting to the phrase or word I want isn't a problem. I think this has to do with the fact that most words start with a consonant and then have a vowel in the second or third position. Since I'm using IT's default phrase abbreviations if I want a phrase I type the first letter of the words in the phrase (usually all consonants). If I want a word I just start typing the beginning of the word (with consonants and vowels) and it comes up. What I've done is sort my old reports into folders, one for each doctor. (I work on an acute care account so I have over 100 folders set up this way.) I've created a regular IT glossary for each doctor. Then I've run ABCreate on all the reports for that doctor to get their word frequencies. I run ABCreate again on the different work types. (I also have a separate folder for each work type.) Then I set up my glossaries to work with a fall-through method through the use of Includes, as follows: 1. Mike2 (my tried and true memorized abbreviations)
On OP reports, the vocabs of the doctors can be so different that I also use all four glossaries. On ERs, the vocab doesn't change that much between doctors so I don't use the third glossary at all. First, I'll hit my memorized abbreviations for expansion, then the phrase/continuations glossary, then doctor-specific words, then work-type specific words. I almost never type out any word over 4 or 5 letters with this method. I've been transcribing this way for about a year. I only work on the one hospital so it's not a big deal for me to make a glossary for each doctor. If I worked on a few different hospitals I'd create a glossary and frequency-sorted word list for each specialty, instead of each doctor. I think of doing specialty glossaries from time-to-time anyway since sorting by doctor is getting to be a bit of a pain. Mike DeTuri
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